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Halloween Party 2016

posted Nov 23, 2016, 10:43 AM by David Martin
Adult involvement: 5 adults were directly involved. One (Mark) bought the food at Costco and brought it to the church before the event; two adults supervised each of two shifts (4 adults total helping in the kitchen). Scoutmaster Hartford came by during the shift change to check on progress and help with a few loose ends.

Scout involvement: 8 Scouts participated, helping to cook, serve, make change, etc. There were 2 shifts: set up and first shift from 5:30 to 7, and second shift and cleanup from 7 to 8:30.

Purchasing: Mark purchased 18 thin crust frozen pizzas, 64 hot dogs and buns, 94 cans of soda, 84 bags of chips, plates, napkins, and condiments.

We coordinated timing and price points with the Pack; we coordinated food delivery, kitchen access, and clean up with the church.

Next time, we should have had a quick touch-base between the adults involved the Monday before the meeting to make sure everyone understood prices and processes; we found the pizzas late (they were in a new freezer that we didn't see because we were used to the old freezer), and also started the convection oven late. We should have had signs made ahead of time with prices (there was a sign made last year, but we couldn't find it); and we should have had change (small bills and coins) at the start of the night. There were a few moments of panic and confusion, but overall this was a successful event. The Scouts involved were courteous and friendly, and I we got rid of all of the food that was bought.
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